A caregiver or staff handoff sheet can help everyone supporting the learner use Talking Tiles AAC more consistently. This is a simple reference page that can be shared with caregivers, teachers, aides, therapists, substitutes, and other support staff so they understand the learner’s current setup and how to support communication throughout the day.
What to include on the handoff sheet #
Learner information
- learner name
- preferred communication style
- common communication needs
- main settings where the device is used
Current device setup
- current board or layout
- important folders or pages
- key accessibility settings
- any important customization notes
Most-used vocabulary
- common requests
- social words
- regulation words
- bathroom, food, and break vocabulary
- favorite people, activities, or items
Where important words are located
Include quick notes on where high-use words and folders can be found so communication partners can support the learner more easily.
How to support the learner
- keep the device available and charged
- model words during real activities
- give the learner time to respond
- acknowledge communication attempts
- keep the layout consistent
What to avoid
- avoid moving buttons or folders without discussion
- avoid over-prompting
- avoid speaking for the learner too quickly
- avoid putting the device out of reach
Who to contact
Include the parent, caregiver, teacher, SLP, or team member who should be contacted with questions or before making changes to the device.
Why this helps #
A handoff sheet can make it easier for new or rotating staff to support the learner consistently. It also helps keep home, school, and therapy teams aligned around the learner’s current vocabulary, layout, and communication needs.
Helpful tips #
- keep the sheet short and easy to scan
- update it when vocabulary or settings change
- share it with all regular communication partners
- include only the most important information
- store a copy where staff can access it easily
